EVENT INFORMATION and FAQ's

EVENT INFORMATION & FAQ

 

GLASGOW EVENT

Where: Kelvingrove Park (enter via Royal Terrace Gates) 

When:  Saturday 8th December – Sunday 9th December 2018 

Timings: Doors Open at 5pm Saturday 8th December 

Last Entry: 11pm Saturday 8th December 

Pre Show Entertainment: 6pm-7pm 

Concert: 7pm-10.30pm 

SLEEPOUT: 10.30pm – 6am Sunday 9th December  

No re-entry upon leaving the event  

 
Public Transport Information

Stage Coach Bus: https://www.stagecoachbus.com/plan-a-journey

Scotrail Trains website: https://www.scotrail.co.uk/plan-your-journey/stations-and-facilities/glc

Glasgow Buchanan Bus Station website: http://www.spt.co.uk/bus/bus-stations/buchanan-bus-station/

 

EDINBURGH EVENT

Where: West Princes Street Gardens    

When: Saturday 8th December – Sunday 9th December 2018  

Timings: Doors Open at 5.30pm Saturday 8th December  

Last Entry:  11pm Saturday 8th December  

Pre Show Entertainment:  6.30pm – 7.30pm  

Concert:  7.30pm – 11.15pm  

SLEEPOUT:  11.15pm – 6am Sunday 9th December   

No re-entry upon leaving the event

 

Public Transport Information

Stage Coach Bus: https://www.stagecoachbus.com/plan-a-journey

Scotrail Trains website: https://www.scotrail.co.uk/plan-your-journey/stations-and-facilities/glc

Edinburgh Bus Station website: http://www.edinburgh.gov.uk/info/20088/public_transport/879/edinburgh_bus_station

 

DUNDEE EVENT

Where: Slessor Gardens  

When: Saturday 8th December – Sunday 9th December 2018  

Timings: Doors Open at 5.15pm Saturday 8th December  

Last Entry:  11pm Saturday 8th December  

Pre Show Entertainment:  6.20pm - 7.20pm   Concert 7.20pm – 10.45pm  

SLEEPOUT:  10.45pm – 6am Sunday 9th December   

No re-entry upon leaving the event

 

Public Transport Information

Stage Coach Bus: https://www.stagecoachbus.com/plan-a-journey

Scotrail Trains website: https://www.scotrail.co.uk/plan-your-journey/stations-and-facilities/glc

Dundee Seagate Bus Station website: https://www.busbud.com/en-gb/seagate-bus-station/s/7749

 

ABERDEEN EVENT

Where: Duthie Park, Aberdeen  

When: Saturday 8th December – Sunday 9th December 2018  

Timings: Doors Open at 4.30pm Saturday 8th December  

Last Entry: 11pm Saturday 8th December  

Pre-Concert Entertainment:  4.30pm-5.20pm  

Concert: 5.20pm – 10.30pm  

SLEEPOUT: 10.30pm – 6am Sunday 9th December   

No re-entry upon leaving the event 

 

Public Transport Information

Ticket Discount:

Event participants will be able to take advantage of a 20% discount on our Aberdeen Zone 3 Dayrider tickets to get you to and from the event. Our Zone 3 Dayrider tickets allow travel between Aberdeen and areas such as Stonehaven, Portlethen, Culter, Banchory, Westhill, Inverurie, Newmachar, Oldmeldrum Newburgh and Ellon, as well as travel within Aberdeen City. You can check out the zone map for our Dayrider tickets here:

https://maps-stagecoachbus.s3.amazonaws.com/NSCOT_Bluebird.pdf

To take advantage of the exclusive 20% discount, participants should download the Stagecoach Bus mobile app (available on Apple and Android), purchase an Aberdeen Zone 3 Dayrider (Adult) ticket and enter the code ABSLEEP18 at the checkout. The ticket normally costs £8.50 so participants can save £1.70 per day. Discounted tickets will be available to purchase on Saturday 8th and Sunday 9th December only, allowing participants to travel into Aberdeen city centre and onwards to Duthie Park on services 7/7B/X6/X7.

Getting to and from the event:

The easiest way to get to Duthie Park on Saturday is on services 7/7B/X6/X7. Buses leave every 15 minutes (every 30 minutes after 16:50) from Union Square Bus Station, Union Street and Holburn Junction, arriving at Duthie Park around 10 minutes later. Use your exclusive discount code for cheaper travel to the event. The full timetable for services 7/7B/X6/X7 can be found here:

https://tiscon-maps-stagecoachbus.s3.amazonaws.com/Timetables/North%20Scotland/Bluebird/STONEHAVEN%20GUIDE%2007MAY%202018%20WEB.pdf

On leaving the event on Sunday, Stagecoach North Scotland will provide a free shuttle bus service from Duthie Park to Union Square Bus Station in Aberdeen city centre. Buses will leave from Duthie Park every 15 minutes from 06:00 to 09:00, and will run direct to Union Square Bus Station only.

Remember to use your exclusive Dayrider discount for cheaper travel home from the event on the Stagecoach network. You can plan your journey here:

https://www.stagecoachbus.com/plan-a-journey

Scotrail Trains website: https://www.scotrail.co.uk/plan-your-journey/stations-and-facilities/glc

Aberdeen Union Square Bus Station website: https://bustimes.org/stops/639070121

 

FOR ALL CITIES

 

Arrival times:  

Each patron will be subject to a full bag search on arrival.
Please allow yourself time to go through this process before being permitted into the event arena.  
 

Arrival procedure:  

When you arrive at the entrance gate, you will be subject to a bag search then directed to select your sleepzone.
When you get to your sleepzone, you’ll receive your survival bag and wristband.  
 

Getting Ready & What to Bring:  

A torch 
Gloves 
Thermal under layers 
Outdoor Waterproof Shoes, Boots or Wellies
Rollmat 
Necessary Medication  
Your E-Ticket 
Outdoor Equipment and Clothing     
Warm/Thermal Sleeping Bag, ideally a 4 seasons sleeping bag suitable for winter conditions   Waterproof Outer Clothing (Jacket, Trousers) 
Spare Waterproof Clothing 
Hat 
Scarf 
A unique identifier to find your belongings after the concert 
 

- Please note there are no tents allowed at the event – this is an under-the-stars experience. 

- Please do not bring valuables to the event.    

 

What is provided onsite:  

A range of food trucks and vans where you can buy hot, tasty street-food  
Free hot drinks throughout the duration of the whole event  
Toilets  
Indoor and outdoor warming stations  
Medical & Welfare Services    
 

Age Restrictions:  

The event is open to participants over 16 only.
Those aged between 16 and 18 must be accompanied by a guardian aged over 21.  
 

Accessible patrons:  

There will be an accessible entrance, viewing area and sleepzone with relevant facilities.
Accessible patrons should identify themselves in advance of the event and shall be sent specific ticketing information. 
 

Prohibited Items:  

Opened soft drinks and water 
Drugs (illegal substances or legal highs) 
Weapons & firearms  
Pyrotechnics  
Fires/BBQs 
Alcohol
Glass 
Smoke Bombs 
Animals 
Drones 
Amplified music 
Tents/gazebos 


Permitted Items:  

Umbrellas 
Food 
Empty Flasks/Hot cups (bring these empty on arrival, we will provide free hot drinks) 
Unopened soft drinks and water 

   
Litter:  

Please help us by using bins provided and clearing up your immediate sleepzone space before you depart the event.   
Please do not leave your outdoor kit behind when you leave the event. 
Lost property:  

Please hand in and reclaim all lost property from the welfare stations. 
The event accepts no responsibility for lost or stolen property. 

 
Medical Notes:  

If you are on any medication for an existing condition, make sure you take your medication with you in adequate amounts for the duration of the event.   
If you suffer from any pre-existing medical conditions, regardless of severity, please consult your GP before signing up.  
If approved by a GP to attend with a medical condition, please make sure you have written information detailing your condition and any medication required.    


Ticket terms and conditions, and disclaimers:  

In the event of cancellation, your initial donation and any/all subsequent donations are non-refundable and will go to the charity (The Social Bite Fund, SC045232), however, we will endeavor to put on an alternative event in a reasonable timeframe.
Once you reach your minimum fundraising target, you will be allocated an entry ticket for the event. If you fail to reach this target by Thursday 6th December, you will not be allocated a ticket & wristband to attend and your deposit and any monies raised will be donated directly to the charity (The Social Bite Fund, SC045232).
Tickets are for the event and not for one specific artist.
The promoter will use their best endeavors to present the line-up as advertised, but the line-up of artists cannot be guaranteed.
Should one or more artists cancel, the event will go ahead as normal. Refunds will not be given in these circumstances.
 


FAQ


What age do you need to be to do the Sleep Out?
You must be aged 16yrs or older to take part in the Sleep in the Park challenge. Participants aged 16yrs-17yrs must be accompanied by a responsible adult aged over 21yrs

Would any pre-existing health issues restrict participation?
We want everyone who participates in the sleep-out to have a safe and enjoyable experience. If you have any pre-existing health conditions with which you are concerned about sleeping outside in winter, you must fill out the health section of registration to make sure you can participate.

Will alcohol be served, or can I drink alcohol at the event?
No, Sleep in the Park is a dry event. Due to the dangers of consuming alcohol and being exposed to cold winter conditions overnight, there will be no bar facilities at the event and strictly no alcohol can be brought into the event arena. Hot drinks and food villages will be available throughout the night.

Will hot drinks be served at the event?
Yes, we will be serving hot drinks all night should you need a warm-up.

Will we be sleeping in tents?
No. The challenge will be to sleep outside in the gardens and city centre without any cover. Participants will be sleeping in ‘Sleep Zones’ on grass with only your sleeping bag and plastic sheet for protection. Many people around the country have to do this every night, could you do it once?

What do I need to bring?
You need to bring your own: Warm Sleeping Bag, Winter/waterproof Jacket, Hat, Gloves, All appropriate Warm Clothing and a Sleeping Mat if you want one. None of the above will be provided.

Who is organising the event?
Social Bite are putting on the event and the event is being produced by Edinburgh based Unique Events, Scotland’s leading independent events company, who have produced large-scale events in West Princes Street Gardens and across Scotland for over 20yrs. www.unique-events.co.uk

Are there any other Health and Safety Information I should know?
The safety and welfare of everyone attending Sleep in the Park is our number one priority. Sleep in the Park will be produced in collaboration with the local Councils and all emergency services. First Aid and Welfare facilities will be located throughout the arena, with Event Stewards and Marshalls patrolling all sleeping zones to make sure everyone is safe and warm. ‘Warming Zones’ will be located throughout the event for anyone suffering adverse health effects from the cold.

What access do I get to see the performances and celebrities taking part?
It depends on how much money you raise, you will be given a different wristband to give you levels of access. You can see the fundraising thresholds on the Taking Part tab of this website. Everyone taking part will get to see the show, with giant screens and festival level production to present the artists. If you want to see your favourite artist from the front of the stage, you need to get fundraising!

How many people are in a corporate team?
There are a minimum of 5 people in a Corporate Team with a fundraising commitment of £3,000 and an initial donation of £50 per person.

How many people can participate with an Individual sign up?
When signing up as an individual you can either sign up as 1 or there is a tick box you can select to enable you to sign up as a team which can be up to 100 people.

Why do I have to pay £50.00 to register?
On registration, you will be required to pay a £50.00 deposit to secure your place at Sleep in the Park. This deposit becomes part of your overall fundraising target and is non-refundable.

What happens if I don’t reach the £100.00 fundraising target?
To take part in Sleep in the Park you must reach the minimum fundraising target of £100.00. By registering for the event you are committing to raise the required minimum fundraising target of £100.00, if you fail to reach this target by Thursday 6th December, you will not be allocated a ticket & wristband to attend and your deposit and any monies raised will be donated directly to the Social Bite campaign.

When will I get my Tickets?
Once you reach your minimum fundraising target, you will be allocated a guaranteed ticket for the event. But you need to keep fundraising and raise as much money as you can! Tickets will be sent electronically (i.e. by email) around the 7th of December to help maximise everyone's efforts. Even once you receive your tickets, you can still keep fundraising for the event.

Will it be safe?
Sleep in the Park has been designed in collaboration with the Emergency Services and professional event stewards will be present throughout the event arena. We are continuously liaising with security and Police Scotland to ensure the safety of everyone participating. Searches are a condition of entry and there will be intensive bag searches taking place on entry to the event. There will be a police presence present on site at all times during the event. We will have security and stewards on-site throughout the event and through the night for your safety, watching over things so that everyone has the best experience.

What time does it all start?
We will be opening doors to the event at approx. 5.30pm on Saturday 8 December. The show will run from approx. 8pm – 10.45pm

The sleep-out challenge takes place from approx. 10.45pm – 6.30am

How long are the bands playing for?
The artists performing at the show will each be performing a stripped back acoustic set, with the headliner performing for approx. 35-40mins

Can I leave the event and come back into the arena throughout the night?
No. For security reasons, once you have entered our security area and into the event area you will not be permitted to leave and gain re-entry. If you decide to leave the event you cannot be re-admitted.

How long do I have to sleep outside?
The sleep-out will finish at approx. 6.30am Sunday 9th December. We want you to take the challenge to sleep-out for the duration but there will be warm-up tents and facilities in the arenas should you need to get out of the cold.

Can I light a fire to keep warm?
No. There will be fire warming zones throughout the arena and warming tents should you need a break from the cold. These will be in safe controlled areas.

Can I bring my dog?
Strictly no dogs or other pets are permitted into the Sleep in the Park event. Leave Fido at home in the warm.

Can I bring alcohol?
No, for safety reasons Sleep in the Park is a strictly dry event. Due to the dangers of consuming alcohol and being exposed to cold winter conditions overnight, there will be no bar facilities at the event and strictly no alcohol can be brought into the event arena. Bag searches will be conducted on entry to the event and any alcohol with be confiscated and destroyed. Any persons found to be consuming alcohol within the event arena will not be allowed to participate in the sleep-out and will be removed from the arena.

Will I actually get any sleep?
Not a lot, but you will be part of a unique event experience, coming together to help raise awareness of homelessness and helping Social Bite raise millions to eradicate homelessness in Scotland. Sleep in the Park will also be a very social event, making new friends and helping each other through the challenge.

What if it is bad weather?
The event is taking place in Scotland in the middle of winter, we know it will be cold. Weather conditions will be monitored in the week leading up to the event and forecasts reported via our website and social media. You must dress appropriately for an outdoor winter event. If rain is forecast, waterproof clothing and a plastic sheet to protect your sleeping bag are essential. Only extreme weather conditions would result in event cancellation and this decision would be made in consultation with local authority public safety and emergency services.

I am interested in the event- my friend is a wheelchair user- is there anywhere that will be appropriate for her to sleep?
Sleep in the Park will be fully accessible with viewing area and sleep zone area with accessible toilet facilities and wheelchair access pathway.
If any participants require additional medical or carer support we would need to get full details of their requirements and medical support. A free carer place can be allocated for anyone requiring support.